For outsourced and nearshore development
Give your development vendor the stories, not your whole backlog
When part of your engineering is done by an outside team, the work still lives in your Jira. Adding the vendor's engineers as users means seats, a permission scheme that must stay correct as people rotate, and a backlog that exposes your roadmap. Collabound shares the stories in flight and keeps the rest inside.
The problem today
- Vendor engineers rotate on and off the project; each change is a Jira admin task and a seat.
- Your backlog, roadmap, and internal estimates are visible to anyone with project access.
- The vendor keeps its own tracker, so status is copied by hand in both directions and drifts.
- Contract or rate information ends up in custom fields on the very tickets the vendor works.
With Collabound
- 1
Add the vendor as a partner organization
One relationship covers the whole vendor team. Their lead manages who on their side sees shared work; you never touch their user list.
- 2
Share stories as they enter a sprint
Share each story from the Jira work item with the description, acceptance criteria, and attachments. Estimates and internal discussion are excluded by the template.
- 3
The vendor reports back where the story lives
Their engineers comment, attach builds or screenshots, and update status from the portal. It all lands in your Jira work item, so your team sees progress without a second tool. If the vendor runs Jira, shared stories appear in their site under “Shared with us” instead, with no users added on either side.
- 4
Rotate people without touching Jira
When an engineer leaves the vendor team, their lead removes them from the partner workspace. Nothing changes on your Jira site.
A typical content access template
Partner sees
- Summary and description
- Acceptance criteria
- Status and priority
- Attachments and designs
- Vendor-facing comments
Stays in Jira
- Story points and time estimates
- Internal comments
- Budget or rate custom fields
- Roadmap epics and unreleased backlog
- Other vendors' stories
Administrators define the template; whether sharers may narrow it per share is a site setting. Either way, no share can exceed what the template allows.
What changes
Your backlog stays confidential, the vendor works from the same source of truth as your team, and onboarding or offboarding an outside engineer no longer needs a Jira admin. Because pricing follows your own Jira user count, a vendor team of five or fifty adds nothing to your bill.
How working with partners works › Pricing ›
Other scenarios: Agencies and clientsVendors and suppliers · vs Jira Guest vs link-sharing apps